Job Summary: 

This part-time position for Administrative Assistant and Financial Secretary has overall responsibility for the managing the church office and assisting the Pastor and Director Children & Youth Ministries in their responsibilities.  They will also be responsible for supervising the Counting committee and making the bank deposit. 

Qualifications: 

The ideal candidate will have a strong faith in Jesus Christ and be willing to uphold and work within the theological, structural, and social framework of the Christian faith. They should be an independent worker with strong organizational skills, a welcoming and professional demeanor, and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). A working knowledge of basic accounting principles is also essential. This individual will play a key role in ensuring the church operates smoothly, responsibly, and with integrity in both administrative and financial matters. 

Responsibilities to include: 

1. Greet those who come into the church office and assist them in an efficient, pleasant, and businesslike manner. 
2. Receive and distribute mail and act as receiving agent for shipments and deliveries, contact corresponding recipients and provide acknowledgement as needed. 
3. Maintain the church calendar. Communicate to the Pastor, custodian and others, activities relevant to the general church calendar and any special meeting logistics. 
4. Compose and type bulletins under direction of the Pastor, Youth Director or others as may be appropriate. 
5. Is responsible for deposits to all the main accounts of the church as designated by the Finance Committee according to their financial policies and procedures.
6. Prepare and distribute year-end giving statements for church members after review by the treasurer.

General Church Office Policy 

1. The Church Administrative Assistant is considered the personal secretary to the Pastor and Youth Director. 
2. The Church Administrative Assistant serves in the role of public relations person, exercising diplomacy and congeniality. 
3. Work requests from others within the church fellowship or related community should be prioritized within the routine responsibilities of the Administrative Assistant.  Request beyond normal expectations should be handled under the Pastor’s direction. 
4. The Church Administrative Assistant should maintain professional conduct concerning any negative comments of the Pastor, Youth Director or the church.  Criticism should be brought to the Pastor, Youth Director or SPRC as necessary. 
5. The Church Administrative Assistant is expected to follow the Marshall First UMC Staff Dress Code Policy during work hours.

Work hours per week: 

This schedule is Monday, Wednesday, Thursday, and Friday from 9:00 a.m. to 1:00 p.m. and Tuesday 8:00 a.m. through 1:00 p.m. During very busy times (i.e. leading up to Holy Week or Christmas, Charge Conference preparation.) the pastor could approve further hours not to exceed 30 hours in a week.  

Benefits: 

1. Pension: The Church Administrative Assistant/Financial Secretary may contribute monies into the pension plan established for church employees. 
2. Vacation: The Church Administrative Assistant/Financial Secretary will be entitled to 1 week (21 hours) paid vacation after the first-year anniversary date.  Each year after they will be entitled to 2 weeks (42 hours) paid vacation.   
3. Holidays: The Church Administrative Assistant/Financial Secretary shall receive pay for the following holidays.  Holiday pay shall be based on the regular hours worked on that day. 

• • Monday after Easter, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Day, New Year’s Day, Martin Luther King Jr. Day, President’s Day

Pay period: Bi-monthly (Approximately 15th and 30th of each month) 

Reports to: Pastor (Job direction) 

SPRC (Administrative)